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CPT-7577 Bilingual Project Coordinator VA
REQUIRED SERVICE: Construction Business Support
REQUESTED EXPERIENCE TIER LEVEL: Entry-Level
MIN. HOURS/WEEK: 40 hours/week
SHIFT TIME ZONE: PST
SHIFT HOURS: 8 AM to 5 PM
SHIFT DAYS: Monday-Friday
Number of VAs: 1
PREFERENCES:
GENDER PREFERENCE: Female
LANGUAGES SPOKEN/PREFERENCE: English and Spanish
ACCENT PREFERENCE: Neutral to none
REGION PREFERENCES: Latin America
We are seeking a highly organized and detail-oriented Project Coordinator to join our team. The successful candidate will be responsible for coordinating contractor appointments, managing supplier communications, and ensuring seamless project follow-ups. This role requires proficiency in various software tools and excellent communication skills to effectively liaise with clients, suppliers, and team members.
Responsibilities:
- Coordinate Contractor's Appointment Schedule:
Manage and organize contractors' schedules to ensure timely and efficient project execution.
Communicate with contractors to confirm appointments and address any scheduling conflicts. - Request Quotes from Suppliers:
Reach out to various suppliers to obtain quotes for materials and services needed for ongoing projects.
Evaluate received quotes and present them to the project manager for decision-making. - Follow Up on Existing Projects:
Regularly check in with suppliers and workers to monitor the progress of ongoing projects.
Resolve any issues or delays by collaborating with relevant parties. - Customer Collections Follow-Up:
Communicate with clients regarding outstanding payments and follow up on collections to ensure timely receipt of funds.
Maintain accurate records of communications and payments received. - Send Emails to Clients and Suppliers:
Prepare and send professional emails to clients and suppliers, maintaining a clear and efficient line of communication.
Ensure timely responses to inquiries and follow-ups.
Required Skills & Qualifications:
- Proficiency in Internet tools, Google Voice, Gmail, Gmail Calendar, and Google Drive.
- Strong knowledge of Excel, Word, and PDF formats.
- Familiarity with communication apps such as WhatsApp.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Ability to prioritize tasks and manage time effectively.
- Previous experience in project coordination or a similar role is preferred.
CLIENT INDUSTRY:  Construction and Architecture
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!