IMPORTANT NOTE: If you have already passed the 20four7VA Recruitment Process after the Final Interview, or you have been hired by a 20four7VA Client before, make sure that you are applying via the 20four7VA Team Portal, for faster processing of your application. You will be logging in using your 20four7VA email address. If you have just logged in to the Team Portal, please continue reviewing the Job Description below.
You don't need to type all the information in the application form, upload your resume first and see the magic!
If you are interested in the job, click APPLY TO POSITION.
********************************************************************
CPT-8458 Executive Virtual Assistant
REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Junior
MIN. HOURS/WEEK: 10hrs/week
SHIFT TIME ZONE: TBD
SHIFT HOURS: TBD
SHIFT DAYS: Monday-Friday
REPORTING TO/POC: TBD
Number of VAs: 1
PREFERENCES:
GENDER PREFERENCE: none
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: neutral accent
REGION PREFERENCES: no preference
Responsibilities
- Calendar Management: Schedule and organize meetings, set reminders, and ensure appointments are not missed.
- Email Management: Monitor, prioritize, and respond to emails across multiple accounts.
- Billing & Invoicing: Assist with invoicing using Bonsai software and send payment reminders.
- Task & Document Organization: Maintain digital files and keep essential records up to date.
- General Administrative Support: Provide assistance with business operations, including reminders for bill payments and managing small tasks as needed.
Qualifications
- Experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.
- Strong organizational and time-management skills.
- Proficiency in email and calendar management (Google Suite preferred).
- Familiarity with Bonsai software or similar invoicing tools.
- Ability to work independently and manage multiple priorities.
- High level of confidentiality and professionalism.
APPLICATION SOFTWARE KNOWLEDGEABLE/REQUIRED
- MS 365
- Bonsai or similar
CLIENT INDUSTRY: HR Industry
Business Improvement
- Customer Engagement
- Report Generation
- Business Communication
- KPI Generation & Tracking
- Market Research
- Data Quality Checking
- Reviewing Documents
- Process Documentation
- Training Assistance
Construction Administration
- Administrative Support
- Business Support
- Finance Support
- Marketing and IT Support
Experience in any of these applications/software
- Microsoft Office Suite (Word, PowerPoint, and Excel)
- Google Applications (Google Docs, Google Sheets, Google Form, Google Slide, etc), cloud services, and other technology tools
- Any CRM
- Any project management application
Preferred skills
- Highly organized and able to multitask and work well with fast-paced directions and instructions
- Able to manage time effectively and efficiently
- Able to organize and manage large amounts of files, tasks, schedules, and information
- Self-directed and able to work without supervision
- Excellent verbal and written communication skills
- Strong customer service and presentation skills
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!