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CPT-7723 Office Manager and Quickbooks VA
REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Senior to Advanced Level
MIN. HOURS/WEEK: 40 hours/week
SHIFT TIME ZONE: CST
SHIFT HOURS: 7 AM to 4 PM, Flexible
SHIFT DAYS: Monday to Friday
REPORTING TO/POC:
Number of VAs: 1
PREFERENCES:
GENDER PREFERENCE: none
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: neutral accent
REGION PREFERENCES: no preference
Responsibilities:
- Team Management: Manage the team, subcontractors, and vendors, ensuring everyone knows their tasks and follows through. Be the point person for daily operations, providing direction and support as needed.
- Project Management: Develop, drive, and implement project goals as a core member of the project team. Review project scope and accompanying documents to ensure nothing is missed prior to the start. Maintain elevated project management skills, including scheduling, estimating, and understanding all contract options with a focus on profitability.
- Client Relations: Develop and maintain working relationships with clients, subcontractors, vendors, and other agencies involved in the project.
- Budget and Schedule Management: Create and maintain project budgets and schedules. Manage projects from start to final closeout using QuickBooks, LMN software, and Google Drive.
- Resource Planning: Determine needed resources (manpower, equipment, and materials) with attention to budgetary limitations.
- Field Staff Coordination: Manage and coordinate the field staff in collaboration with the operations manager.
- Contract Negotiation: Negotiate contracts with external vendors to reach profitable agreements.
- Financial and Scheduling Evaluation: Evaluate financial and scheduling progress. Prepare job status weekly reports for review with stakeholders, including profit status.
- Change Management: Manage change events with the operations manager and/or the foreman. Expedite vendor estimates and proposals as needed.
- QuickBooks Administration: Handle all project financials, including forecasting, profit and loss (P&L) management, accounts payable (AP), and accounts receivable (AR).
- Client and Vendor Management: Create new client or vendor accounts. Handle transferring funds, adding transactions, and processing expenses.
CLIENT INDUSTRY: Exterior Remodeling
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!